Recording Secretary

 

Position Description

 

  1. Maintain the Area 33 Databases. Maintenance would include updating, purging, input, importing and exporting records.
    1. Database used by the secretary for mailing of the Area Minutes
    2. Database used by the Publicity Chairperson of the March Round Up and State Convention

 

  1. Establish and maintain a master records file at the Area Office.  Retain and Archive past records from Area officers.   

 

  1. Advise the Area on the; who, what, when and where of record policy and procedures.

 

  1. Work closely with Area Officers and Committee Chairperson on maintaining a Master Records File. 

 

  1. When necessary work with the Area Secretary to facilitate timely and accurate mailing of the Area Minutes.

 

  1. Responsible to form a committee to assist in carrying out duties.