Area Registrar

General Service Committee Chairs Report

January 15, 2006

*** Registration & Maintenance Meetings are now held every Wednesday at 7:00 PM at the Area Office, 24225 W. Nine Mile, Suite 110, Southfield, MI just west of Telegraph Rd. All GSRs & DCMs are welcome to attend. See flyers for complete details.

I met with Fred C., Past Area Registrar, to obtain materials pertinent to the service position. I was introduced to the main responsibilities and I was trained on making changes to the Delegate Area Database.

All the materials have been filed in a manner on which I can become more familiar with. Several documents are filed as originals so that copies can be generated. New GSR/Mail Contact Welcome Letters have been formatted to reflect the current Delegate & Area Registrar. When a new group sends in their registration, a letter can be quickly generated to invite them to attend Area 33 Assembly Meetings.

District Boundary Sheets will be made available.

***A new DCM Meeting Agenda has been created and will be used at February’s DCM Meeting. I would like to include a small reading at the beginning of each meeting. It comes from the A.A. Service Manual on page S28, called The District and The DCM.

Copies of one Area’s suggestions for a District Inventory have been made. They are available upon request.

***New designs for the New Group Forms and Group Information Change Forms have been generated to help collect the information that the Delegate Area Database and Area 33 Meeting Directory is now collecting. The new items that were added are

a.) an expanded meeting day & time section to make room for such groups which have more than one meeting

in the same day

b.) open, closed, smoking, non-smoking, handicap accessible meeting descriptions have been added

(example: O, C, S/NS, HA)

c.) a spot for GSRs, Alternates or Mail Contacts to enter their email addresses as GSO’s Database is collecting that type of information

d.) a check box for GSRs, Alternates & Mail Contacts to indicate their interest for receiving Area Minutes by email or by regular mail.

e.) a check box for meeting information to be added the Area 33 Directory Online.

***The General Service Office indicated that a new CD ROM for the Delegate Area Application was set for mailing this week. Incoming Group Information Change Forms and New Group Forms are being collected. Once this new database has been received, a complete synchronization will take place to reflect current records and submitted changes on the Area 33 Meeting Directory. At that time a disk will be forwarded to the Website Committee and directory publishing should only take 20 – 30 minutes.

The cabinet, which contains archived group folders, has been taken home so I can more closely work with each individual group’s records. Meanwhile, I will be gathering email addresses of those GSRs and Mail Contacts who have supplied us with them for a possible invitation to receive Area Minutes via email pending the adhoc committee’s recommendations.

Some supply expenses have already occurred. A small order of service material for presentations, GSR schools and display booths has been placed. A small office space has been set up to accommodate the group files and the personal computer the Archives Committee gave me. I plan on using this computer as the main workstation for Area Registrar functions. It can be passed on to the next Area Registrar.

Sincerely Yours In Service,

Dave C.

Area Registrar 2006 – 2007

Area 33

Email: arearegistrar@aa-semi.org